FWS-Next Steps

Plan ahead - After accepting a job, it will take at least 10 business days to process your employment paperwork.


New students - Next steps after accepting a FWS job on campus

  1. Ensure you have accepted your FWS award in Banner Self Service.
  2. View and complete the online orientation (look for it under Assignments in Canvas). You must complete this before you can begin working. This only needs to be completed once. 
  3.  At the end of the orientation, click the link for the New Employee Forms
  4. Complete the online I-9 form.
  5. Complete all pages of this student employee new-hire packet
  6. Upload your completed new hire packet to this Dropbox
  •  If you have any issues uploading your paperwork to Dropbox, you can print the paperwork and submit it during your appointment.  Please contact employment@uncc.edu if you have any issues uploading or if you have questions regarding the forms prior to submitting. 
  1. Schedule an appointment to present your I-9 verification documents to HR. 
  2. Bring your I-9 verification document(s) to Human Resources at your scheduled appointment time. (View acceptable documents)
  • Once you have completed and uploaded the paperwork and shown Human Resources your I-9 document(s) during your appointment, you will be sent an electronic I-9 verification card. (This verifies that you have completed the new-hire process.)
  1. You will receive 2 email confirmations:  I-9 email Verification from Human Resources & FWS Eligibility Confirmation from the Office of Financial Aid.  Forward both emails to your hiring manager.
  2. Ask your hiring manager to complete an FWS EPAF. Give them at least 2 weeks notice before your start date.
  3. During peak time, it may take 10 business days for your paperwork to be reviewed and for you to be set up for payroll.

Returning students - Same or different job as last year

  1. Your hiring manager will need confirmation that you are eligible for FWS again this year. Forward your email from the Office of Financial Aid to your hiring manager. 
  2. Ask your hiring manager to complete an FWS EPAF.  Give them at least 2 weeks notice before your start date.
  3. During peak time, it may take 10 business days for your paperwork to be reviewed and for you to be set up for payroll.