FWS Hiring Process

For the successful hire of a new Federal Work Study student, please follow these steps:

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1. Create a Hire-A-Niner account | Log in as an employer, not faculty/staff

2. Post position to Hire-A-Niner | All postings require a job description and salary. View sample templates here. Please allow up to 2 business days for your posting to be approved.

3. Review applicants & interview students

4. Make offer of employment to student

5. Ensure student completes these steps

• Returning student employees - Hiring manager needs to do the following:
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  1. Confirm that the student is eligible for FWS by asking the student to share their eligibility email confirmation from the Financial Aid office.  
      
  2. Create and submit the FWS EPAF at least 2 weeks prior to the student's start date.  View EPAF Instruction Manual
      
  • Once the EPAF is approved by HR, the student's timesheet will become available.
    
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• New student employees 
   
  • Students need to:
     
  1. Complete online orientation via Canvas
      
  2. Print and complete the hiring packet. The link to the packet is provided at the end of their online orientation session.
      
  3. Bring completed hiring packet and original I-9 documents to the Student Employment Office (King 222)
      
  • Hiring Manager needs to:
     
  1. Confirm that the student is eligible for FWS by asking the student to share their eligibility email confirmation from the Financial Aid office.  
      
  2. Create and submit the FWS EPAF at least 2 weeks prior to the student's start date.  View EPAF Instruction Manual
      
  • Once the EPAF is approved by HR, the student's timesheet will become available.

6. Student begins working and keeps track of hours in Web Time Entry.

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Hiring Timeline
 

Date you want to start working	Submit completed appointment form by	You will receive your first paycheck
Aug 20	Aug 17	Sept 13
Sept 3	Aug 22	Oct 15
Oct 1	Sept 22	Nov 15