FWS Hiring Process

For the successful hire of a new Federal Work Study student, please follow these steps:

1. Create a Hire-A-Niner account | Log in as an employer, not faculty/staff

2. Post position to Hire-A-Niner | All postings require a job description and salary. View sample templates here. Please allow up to 2 business days for your posting to be approved.

3. Review applicants & interview students

4. Make offer of employment to student

5. Ensure student completes these steps

  • Returning student employees | Students need to pick up reappointment form from Niner Central (located in Cone Center)
  • New student employees | Students need to do the following:
    • Complete online orientation via Canvas
    • Print and complete the hiring packet. The link to the packet is provided at the end of their online orientation session.
    • Bring completed hiring packet and original I-9 documents to the Student Employment Office (King 222).
      • **Please allow at least 2 business days after completing online orientation before bringing hiring packet and original I-9 documents to the Student Employment Office.
    • The Student Employment Office will give student a yellow I-9 verification card.
    • Take the I-9 card to Niner Central to get an appointment form. Take this appointment form to your employer.

6. Complete the bottom section of the appointment form and keep a copy of the yellow card for the student's record.

7. Student submits the completed appointment form to the Student Employment Office (King 222) | Students cannot begin working until they have submitted all required documents.

8. Student begins working and keeps track of hours in Web Time Entry.

hiring timeline

Date you want to start working Submit completed appointment form by You will receive your first paycheck
Aug 20 Aug 17 Sept 13
Sept 3 Aug 22 Oct 15
Oct 1 Sept 22 Nov 15