For the successful hire of a new Federal Work Study student, please follow these steps:
1. Create a Hire-A-Niner account | Log in as an employer, not faculty/staff
2. Post position to Hire-A-Niner | All postings require a job description and salary. View sample templates here. Please allow up to 2 business days for your posting to be approved.
3. Review applicants & interview students
4. Make offer of employment to student
5. Ensure student completes these steps
- Returning student employees - Hiring manager needs to do the following:
- Confirm that the student is eligible for FWS by asking the student to share their eligibility email confirmation from the Office of Financial Aid.
- Create and submit the FWS EPAF at least 2 weeks prior to the student's start date. View EPAF Instruction Manual
- Once the EPAF is approved by HR, the student's timesheet will become available.
- Confirm that the student is eligible for FWS by asking the student to share their eligibility email confirmation from the Office of Financial Aid.
- New student employees
- Students need to:
- Accept FWS in Banner Self Service.
- Complete online orientation via Canvas.
- Complete the online I-9 form.
- Complete all pages of this student employee new-hire packet.
- Upload completed new hire packet to this Dropbox.
- If they have any issues uploading paperwork to Dropbox, they can print the paperwork and submit it during their HR appointment. Please contact employment@uncc.edu if they have any issues uploading or if they have questions regarding the forms prior to submitting.
- Students need to:
- Schedule an appointment to present their I-9 verification documents to HR.
- Bring their I-9 verification document(s) to Human Resources at your scheduled appointment time. (View acceptable documents) Once they have completed and uploaded the paperwork and provided HR with their I-9 document(s), they will be sent an electronic I-9 verification card that they will be able to forward to their supervisor/department for verification that they have completed the new hire process.
- Hiring Manager needs to:
- Confirm that the student is eligible for hire and has FWS funding. Ask the student to share their eligibility email confirmation from the Office of Financial Aid, and their electronic I-9 verification card.
- Create and submit the FWS EPAF at least 2 weeks prior to the student's start date. View EPAF Instruction Manual
- Once the EPAF is approved by HR, the student's timesheet will become available.
6. Student begins working and keeps track of hours in Web Time Entry.