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FWS Hiring Process

For the successful hire of a new Federal Work Study student, please follow these steps:

1. Create a Hire-A-Niner account | Log in as an employer, not faculty/staff

2. Post position to Hire-A-Niner | All postings require a job description and salary. View sample templates here. Please allow up to 2 business days for your posting to be approved.

3. Review applicants & interview students

4. Make offer of employment to student

5. Ensure student completes these steps

  • Returning student employees - Hiring manager needs to do the following:
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    1. Confirm that the student is eligible for FWS by asking the student to share their eligibility email confirmation from the Office of Financial Aid.  
       
    2. Create and submit the FWS EPAF at least 2 weeks prior to the student's start date.  View EPAF Instruction Manual
       
    • Once the EPAF is approved by HR, the student's timesheet will become available.

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  • New student employees 
     
    • Students need to:
       
    1. Accept FWS in Banner Self Service.
       
    2. Complete online orientation via Canvas.
       
    3. Complete the online I-9 form.
       
    4. Complete all pages of this student employee new-hire packet. 
       
    5. Upload completed new hire packet to this Dropbox. 
    • If they have any issues uploading paperwork to Dropbox, they can print the paperwork and submit it during their HR appointment.  Please contact employment@uncc.edu if they have any issues uploading or if they have questions regarding the forms prior to submitting. 
       
  1. Schedule an appointment to present their I-9 verification documents to HR. 
     
  2. Bring their I-9 verification document(s) to Human Resources at your scheduled appointment time. (View acceptable documents) Once they have completed and uploaded the paperwork and provided HR with their I-9 document(s), they will be sent an electronic I-9 verification card that they will be able to forward to their supervisor/department for verification that they have completed the new hire process.
  • Hiring Manager needs to:
     
  1. Confirm that the student is eligible for hire and has FWS funding. Ask the student to share their eligibility email confirmation from the Office of Financial Aid, and their electronic I-9 verification card.
     
  2. Create and submit the FWS EPAF at least 2 weeks prior to the student's start date.  View EPAF Instruction Manual
     
  • Once the EPAF is approved by HR, the student's timesheet will become available.

 

6. Student begins working and keeps track of hours in Web Time Entry.